Drew | Business Insights

75 Gmail keyboard shortcuts that will help you save time

Written by Drew's editorial team | Jul 9, 2022 7:48:00 PM

In all programs today there are "shortcodes", passing through Windows, iOS, Excel, Word, and of course... Gmail. In our particular case, we use it actively, and we even keep it up to date as a task manager, we archive the conversations that we have already concluded and in this way it allows us to be able to organize very well.

Even when we see other inboxes with 4,336 unread emails, it drives us crazy.

Since at Drew we are obsessive about time, learning these Gmail keyboard shortcuts will help you save more than 50 hours a year to invest in other more productive tasks (like selling more!).

 

Enable Gmail keyboard shortcuts

Open Gmail / Gear / Settings / Shortcuts / Enable.

General shortcuts

Action Key combination
Compose c
Compose in a new tab d
Search message /
Find chat contacts g
Open the "More Actions" menu . (dot)
Open the "Move to" menu v
Open the "Label as" menu l
Open help for keyboard shortcuts ?

 

Navigation shortcuts

Action Key combination
Back to the conversation list u
Next conversation k
Previous conversation j
Open conversation o or Intro
Go to the next section of the inbox `
Go to the previous section of the inbox ~

 

Section shortcuts

Action Key combination
Go to Inbox g + i
Go to Starred g + s
Go to Sent g + t
Go to Drafts g + d
Go to All g + a
Go to Contacts g + c
Go to Tasks g + k
Go to Tag g + l

 

Action shortcuts in Gmail

Action Key combination
Change focus to the toolbar ,
Select conversation x
Add or remove a star / rotate between superstars s
Archive e
Mute the conversation m
Mark as spam !
Delete #
Reply r
Reply in a new tab Uppercase + r
Reply everyone a
Reply all in a new window Uppercase + a
Forward f
Forward in a new window Uppercase + f
Update the conversation Uppercase + n
Archive the conversation and go to the previous/next conversation ] or [
Undo the last action z
Mark as read Uppercase + i
Mark as unread Uppercase + u
Mark messages as unread after the selected one _
Mark as important + or =
Mark as irrelevant -
Show the whole conversation ;
Hide all conversation :
Add conversation to Tasks Uppercase + t

 

Text formatting shortcuts

Action Key combination
Previous font /Ctrl + Uppercase + 5
Following font /Ctrl + Uppercase + 6
Reduce text size /Ctrl + Uppercase + -
Increase text size /Ctrl + Uppercase y +
Bold font /Ctrl + b
Italics /Ctrl + i
Underlined /Ctrl + u
Numbered list /Ctrl + Uppercase + 7
Bulleted list /Ctrl + Uppercase+ 8
Quote /Ctrl + Uppercase+ 9
Less indentation /Ctrl + [
More indentation /Ctrl + ]
Align text to the left /Ctrl + Uppercase+ l
Align text to center /Ctrl + Uppercase+ e
Align text right /Ctrl + Uppercase+ r
Remove formatting /Ctrl + \

 

Compose shortcuts

Action Key combination
Previous message in an open conversation p
Next message in an open conversation n
Change focus to the main window Uppercase+ Esc
Change focus to the most recent chat or compose window Esc
Go to the next chat or compose a window Ctrl + .
Go to previous chat or compose window Ctrl + ,
Send /Ctrl + Intro
Add recipients to Cc /Ctrl + Uppercase+ c
Add recipients to Bcc /Ctrl + Uppercase+ b
Access custom sender address /Ctrl + Uppercase+ f
Insert a link /Ctrl + k
Go to the next misspelled word (Mac only)  + ;
Open spelling suggestions /Ctrl + m

 

We are sure that these shortcuts will be of great help to you to save time, and dedicate more space in your agenda to really important tasks. successes!

 

Do you use other mechanisms to save time? Share it with us!